Terms & Conditions

ELEVATE GYMNASTICS CLUB

MASTER CLUB POLICY, SAFEGUARDING, TERMS & CONDITIONS

(Mandatory Acceptance Prior to Registration)


1. CLUB PHILOSOPHY & DUTY OF CARE

Elevate Gymnastics Club provides structured gymnastics, tumbling, and movement programmes in a safe, disciplined, and progressive environment. The welfare, safety, and development of children and young people is our highest priority.

Gymnastics is a physically demanding activity that carries inherent risk. Participation requires cooperation, respect for structure, and adherence to safety rules.


2. SAFEGUARDING & CHILD PROTECTION

Elevate Gymnastics Club is committed to safeguarding children and young people in line with best practice and relevant legislation.

All concerns relating to child welfare, safety, or behaviour must be reported to the Head Coach or designated safeguarding contact and may be referred to statutory authorities where appropriate.


3. COACHING, MANUAL SPOTTING & PHYSICAL CONTACT

Gymnastics and tumbling require hands-on spotting for safety.

  • Coaches may physically guide, support, lift, or catch athletes where necessary
  • Physical contact is instructional, safety-based, and non-sexual
  • Spotting may involve contact to the torso, hips, legs, or upper body

By registering, parents acknowledge that manual spotting is unavoidable and essential in gymnastics and consent to appropriate contact required for safe instruction.


4. CLASS STRUCTURE, ARRIVAL & PARENT PRESENCE

4.1 Arrival & Departure

  • Parents/guardians are responsible for drop-off and collection
  • Coaches are not responsible for children outside scheduled class times

4.2 Parent Presence

  • Parents are not permitted to remain in class
  • Parents may not interrupt, coach, or speak to coaches during class
  • Questions must be addressed before or after class only
  • Coaches may ask parents to leave the training area at any time

Failure to respect class boundaries may result in removal from the session.


5. REGISTRATION, RE-REGISTRATION & PLACE CONTROL

(READ CAREFULLY – THIS GOVERNS PARTICIPATION)

5.1 Per-Term Place Reservation Fee (€15)

  • A €15 non-refundable Place Reservation Fee is required per term
  • This fee secures a place on the class list for that term only
  • It is not tuition
  • It is not deductible
  • It is not transferable between terms

Every term requires a new place reservation.

If you do not reserve a place, you are not on the list.

5.2 Annual Registration Fee (€75)

  • €75 registration fee applies once per registration year
  • Covers insurance, administration, enrolment, eligibility
  • Non-refundable
  • Mandatory before participation

If registration is not paid before the first class, the place is released.


5.3 Registration Deadlines & Place Release

  • Registration deadlines are communicated per class/location
  • If registration is not completed before the first scheduled class:
  • place is automatically released
  • €15 place reservation is retained
  • No reminders or exceptions are guaranteed

To rejoin, a new place reservation is required (subject to availability).


6. TUITION FEES & FIRST-CLASS TRIAL

6.1 Tuition Fees

  • Tuition covers coaching and class attendance only
  • Tuition is separate from reservation and registration
  • Tuition must be paid within 14 days of the first class
  • Flexible payment may be offered at the club’s discretion
  • Full tuition must be paid within 4 weeks

6.2 First-Class Trial & Refund Window

  • The first class is considered a trial
  • If you decide not to continue after the first class, you must notify the club immediately
  • If notified after the first class:
  • tuition may be refunded
  • registration fee and place reservation fee are not refunded
  • Once a second class is attended, tuition becomes non-refundable

No automatic refunds are issued.

Refunds are only considered if requested after the first class.

7. NO-SHOWS, MISSED CLASSES & PLACE FORFEITURE

  • Missed classes do not reduce fees
  • Failure to attend the first two classes without notice:
  • place may be forfeited
  • no refund applies
  • If attendance resumes later, full tuition remains due

8. BEHAVIOUR, DISCIPLINE & TERMINATION

Unsafe or disruptive behaviour is managed as follows:

  1. verbal warning to parent/guardian
  2. further warning
  3. termination of participation

Termination for behaviour or safety reasons results in no refund.

The club may remove a child immediately if behaviour poses a danger.


9. SPECIAL NEEDS & ADDITIONAL SUPPORT

Children with additional needs are welcome subject to suitability for a group class environment.

  • The first class may be treated as an assessment
  • Where required, a parent/guardian or SNA must:
  • actively participate
  • remain with the child
  • assist throughout the session
  • Sitting on the side is not sufficient

If safety or class structure cannot be maintained, participation may be discontinued.


10. TINY TUMBLERS – STRICT SAFETY RULES

Tiny Tumblers is parent-assisted, not drop-off.

Rules:

  • Child must be able to walk independently
  • One parent per child on the floor
  • Parent must actively supervise at all times
  • No siblings on the floor
  • Equipment is not free play
  • Parents must ask before using apparatus
  • Parent must be suitably dressed and able to move safely

Unsafe behaviour results in immediate removal.

No refunds apply.

11. LEVEL SYSTEM, TESTING & PROGRESSION

Elevate operates a structured level progression system.

  • Progression is based on consistent, safe execution
  • A full level test is not guaranteed in one session
  • Coaches decide when skills are signed off
  • One level booklet is provided
  • Replacement booklet fee: €10

Books are for parent communication.

The club record system is the official progression record.

12. COMMUNICATION & EMERGENCY CONTACT

  • Primary communication is via email
  • WhatsApp is supplementary only
  • Parents must keep contact details updated

Parents must be reachable by phone during class.

If unreachable in an emergency, the club may contact emergency services.

The club cannot transport injured children.


13. CAMPS, EVENTS & COMPETITIONS

  • Camps/events may require a non-refundable place reservation fee
  • Full fees may be payable later or on the event day
  • Competition entry fees are non-refundable
  • Dates may change due to operational reasons
  • Inability to attend following a change does not guarantee a refund

14. PHOTOGRAPHY, MEDIA & ONLINE CONDUCT

Photos/videos may be used for promotional purposes unless parents opt out in writing.

Damaging or inappropriate online behaviour may result in removal without refund.


15. DATA PROTECTION (GDPR)

Personal data is collected for administration, safety, and participation and handled in accordance with GDPR.


16. ACKNOWLEDGEMENT OF RISK & DISCLAIMER OF LIABILITY

(Using your original wording, tightened)

Gymnastics and cheerleading carry an element of risk which may result in bodily injury.

Manual spotting involves direct physical contact designed to assist safe execution of skills.

Elevate Gymnastics Club will not be held responsible for lost or stolen property.

Athletes may not enter the gym without a coach present.

Spectators are not permitted on equipment.

Declarations

By registering, parents acknowledge that athletes:

  • are physically fit to participate
  • have disclosed relevant medical conditions
  • understand physical activity carries risk
  • accept that injuries may occur in normal certified instruction

Disclaimer

Elevate Gymnastics Club is not liable for injuries incurred during normal certified practice and proper use of equipment, except where caused by proven negligence.

This disclaimer applies each time an athlete participates.


17. ACCEPTANCE (MANDATORY)

By completing registration, the parent/guardian confirms they have read, understood, and accepted this policy in full.


18. ANTI-BULLYING POLICY

Elevate Gymnastics Club operates a zero-tolerance approach to bullying.

Bullying includes, but is not limited to:

  • physical aggression
  • verbal abuse
  • intimidation
  • exclusion
  • repeated disruptive or threatening behaviour

Bullying will not be tolerated from:

  • participants
  • parents/guardians
  • spectators

Procedure:

  1. Incident is addressed immediately
  2. Parent/guardian is informed
  3. Continued behaviour results in removal from class
  4. Persistent issues may result in termination of membership

Termination due to bullying or safety concerns results in no refund.


19. PHOTOGRAPHY, FILMING & MEDIA CONSENT

Photographs and videos may be taken during classes, events, or competitions for:

  • coaching review
  • promotional use
  • social media
  • website content

By registering, parents grant permission for their child to appear in such media unless written opt-out is submitted in advance.

Parents and spectators may not film or photograph during class unless expressly permitted.

Unauthorised recording may result in removal from the venue.


20. ONLINE & SOCIAL MEDIA GUIDELINES

Parents, athletes, and spectators are expected to:

  • communicate respectfully
  • refrain from defamatory, abusive, or misleading online posts
  • address concerns directly with the club, not publicly

Online behaviour that damages the reputation of Elevate Gymnastics Club may result in:

  • written warning
  • termination of participation without refund

21. EMERGENCY CONTACT REQUIREMENTS

Parents/guardians must ensure:

  • a valid phone number is provided
  • their phone is on and reachable during class time

In the event of an emergency:

  • the club will attempt immediate contact
  • if unreachable, emergency services may be contacted
  • the club cannot transport injured children

Failure to maintain contact availability is a safety breach.


22. CLOTHING, SAFETY & PERSONAL BELONGINGS

22.1 Clothing & Footwear

  • Athletes must wear suitable activewear
  • No jeans, restrictive clothing, jewellery, or watches
  • Gymnastics is performed barefoot or in grippy socks
  • Athletes refusing to remove unsuitable footwear may not participate

22.2 Valuables

  • Elevate Gymnastics Club is not responsible for lost or stolen items
  • Valuables should not be brought into the gym

23. CLASS CANCELLATIONS & MAKE-UPS

Classes may be cancelled at short notice due to:

  • staff illness
  • venue issues
  • safety concerns
  • circumstances beyond the club’s control
  • Make-up classes may be offered but are not guaranteed
  • No refunds are issued for cancelled classes
  • Communication is primarily via email; WhatsApp is supplementary only

24. REFUND POLICY (CLARIFICATION & ENFORCEMENT)

Refund rules are strict and final:

  • Place Reservation Fee (€15): non-refundable
  • Registration Fee (€75): non-refundable
  • Tuition:
  • refundable only if requested after the first class
  • once a second class is attended, tuition is non-refundable
  • Missed classes do not reduce fees
  • Behaviour-based termination carries no refund
  • No-shows may result in place forfeiture with no refund

25. TOILETING & PERSONAL CARE

Coaches are not responsible for routine toileting or personal care.

  • Children must be toilet-trained unless otherwise agreed
  • Parents may be required to assist where necessary
  • Coaches will act only in emergencies, following safeguarding procedures

26. NO-SHOWS, MISSED CLASSES & PLACE FORFEITURE (ENFORCED)

  • Failure to attend the first two scheduled classes without notice may result in:
  • immediate release of the place
  • no refund of any fees
  • Re-entry requires a new place reservation, subject to availability

27. FINAL ACKNOWLEDGEMENT

Acceptance of this policy is mandatory to complete registration.

Failure to comply with any section may result in removal from class without refund.

Daniel Farkas - CEO

reviewed : 13-12-2025